|
|
|
| 9. |
(1) |
A member whose application for membership has been rejected or whose
membership has been |
|
|
terminated may within one month of receiving written notification thereof, lodge with the secretary |
|
|
written notice of their
intention to appeal against the derision of the management committee. |
|
(2) |
Upon receipt of notification of intention to appeal
against rejection or termination of membership the |
|
|
secretary shall convene within 1 month of the date of
receipt by them of such notice, a General meeting |
|
|
to determine the
appeal. At any such meeting the applicant shall be given the opportunity to fully |
|
|
represent their
case and the Management Committee and those members thereof who rejected
the |
|
|
application for membership or terminated membership subsequently
shall likewise have the opportunity |
|
|
of representing its or their case. The appeal shall be determined by the
vote of the members present at |
|
|
such meeting. |
|
(3) |
Where a Society, Club or Association whose application
for membership is rejected does not appeal |
|
|
against the decision of the
Management Committee within the time prescribed by these rules or so |
|
|
appeals that the appeal is \ unsuccessful, the Secretary shall forthwith
refund the amount of any fee paid. |
|
|
|
|
|
REGISTER OF MEMBERS |
|
|
|
| 10. |
(1) |
The Management Committee shall cause a Register to be kept in which shall be
entered the names and |
|
|
postal addresses of all Societies, Clubs or Associations admitted to membership of the Association. |
|
(2) |
Particulars shall also be entered into the Register of deaths,
resignations, termination and
reinstatements |
|
|
of membership and any further particulars the Management
Committee or the members of any General |
|
|
Meeting may require from time to time. |
|
(3) |
The Register shall be open for inspection at all reasonable times by any
member who previously |
|
|
applies to the Secretary for such inspection. |
|
|
|
|
|
MANAGEMENT COMMITTEE
|
|
|
|
| 11. |
|
The Office bearers shall consist of President, Vice President, Secretary,
Treasurer and Show |
|
|
Manager. The Management
Committee shall consist of President, Vice President, Secretary, |
|
|
Treasurer, Show Manager and two delegates from each member body
whom shall retire annually. |
|
|
Each member body shall also nominate two reserves. |
|
(1) |
At the Annual General Meeting office all the office bearers for the time
being shall be automatically |
|
|
retired from office, as at the conclusion of the presentation of the previous years balance sheet during |
|
|
the
Annual General Meeting, but shall be eligible upon nomination for re-election. |
|
(2) |
The
election of office and management committee shall take place in the
following manner: - |
|
|
(a) |
Nomination for all official position of office bearers shall be called
for in the notice convening the |
|
|
|
Annual General Meeting. |
|
|
(b) |
Any member body shall be at liberty to nominate or second any financial
member of a member |
|
|
|
body to serve as an office bearer. |
|
|
(c) |
The nomination shall be in writing and signed by the nominee and his/her
proposer and seconder, all |
|
|
|
of whom shall be financial at the time of the election and shall be
lodged with the Secretary lease at |
|
|
|
eight (8) weeks prior to the Annual General Meeting. The Secretary shall notify all financial member |
|
|
|
bodies of nominated office bearers and delegates six (6) weeks prior to the Annual General |
|
|
|
Meeting. |
|
|
(d) |
The two (2) delegates and two (2) reserve delegates nominated by each
member body are to be |
|
|
|
advised in writing to the Secretary eight (8)
weeks prior to the Annual General Meeting. Such |
|
|
|
delegates and reserve delegates shall remain as the
delegates until the member body nominates its |
|
|
|
delegate in the
subsequent year subject to article 13 hereof. |
|
|
(e) |
The election of Office Beam and Management Committee shall take place at the
Annual General |
|
|
|
Meeting of each year each member body being allowed one (1) vote only. |
|
|
(f) |
If no more dm sufficient nominations are received to fill the position,
the respective nominee shall be |
|
|
|
declared elected subject to a majority vote at the Annual General
Meeting. |
|
|
(g) |
When more nomination are received than for a particular positions, the Office
Bearers shall be |
|
|
|
elected by a majority vote. |
|
|
(h) |
Should at the closing date for nominations there be an insufficient number of
candidates nominated, |
|
|
|
nominations may be taken from the floor of the meeting and shall be
elected by a majority vote. All |
|
|
|
remaining delegates shall be elected to the Management Committee by a
majority vote. |
|
|
(i) |
At least one (1) delegate representing each member body are required to attend
the Annual |
|
|
|
Meeting and at least two (2) other general meetings for the year. |
|
|
|
|
|
VACANCIES ON MANAGEMENT COMMITTEE |
|
|
|
| 12. |
|
The
continuing members of the Management committee may act notwithstanding
any casual |
|
|
vacancies in the Management Committee, but if and so long as
their number is reduced below the |
|
|
number fixed by the pursuant to these
rules as the Committee
to that number or of summoning a |
|
|
general meeting of the Association, but
for no other purpose. |
|
|
|
|
|
FUNCTION OF THE MANAGEMENT COMMITTEE |
|
|
|
| 13. |
(1) |
Except as otherwise provided by these rules and
subject resolutions of the members of the Association |
|
|
carried at a
general meeting the Management Committee:- |
|
|
(a) |
Shall have general control and management of the
administration of the affairs, property and funds |
|
|
|
of the Association,
and |
|
|
(b) |
Shall have authority to interpret the meaning of
these rules and any matter relating to the Association |
|
|
|
on which these
rules are silent. |
|
(2) |
The Management Committee may exercise all the powers of the Association. |
|
|
|
|
|
MEETINGS OF THE MANAGEMENT COMMITTEE |
|
|
|
| 14. |
(1) |
The
Management Committee shall meet at a mutual agreeable time at least
every tow calendar months. |
|
(2) |
A special meeting of the Management Committee
shall be convened by the secretary on the requisition |
|
|
in writing and
signed by not less than one third of the members of the Management
Committee, which |
|
|
requisition shall clearly state the reasons why such
special meeting is being convened and the nature of |
|
|
the business to be
transacted there at. |
|
(3) |
At every meeting of the Management Committee a
simple majority of a number equal to the number of |
|
|
members elected
and/or appointed to the Management Committee as at the close of the last
general |
|
|
meeting of the members, shall constitute a quorum. |
|
(4) |
Subject as previously provided in this rule, the
Management Committee may meet together and |
|
|
regulate its proceedings as
it thinks fit. Providing
that questions arising at any meeting of the |
|
|
Management Committee shall
be decided by a majority of votes. |
|
(5) |
A
member of the Management Committee shall not vote in respect of any
contract or proposed |
|
|
contract with the Association in which he/she is
interested, or any matter arising there out, and if he/she |
|
|
does vote
his/her vote shall not be counted. |
|
(6) |
Not less that fourteen (14) days notice shall be
given by the Secretary too members of the |
|
|
Management Committee of any
special meeting of the Management Committee such notice shall |
|
|
clearly state the nature of the business to be discussed thereat. |
|
(7) |
President:
Shall preside as Chairman at every meeting of the management Committee,
if at any meeting |
|
|
he / she is not present within ten minutes after the
time appointed for holding the meeting, the Vice |
|
|
President shall be
Chairman or if the Vice President is not present at the meeting then the
members |
|
|
may one of their number to be Chairman of the meeting. |
|
(8) |
If within half an hour of the time appointed for the commencement of a
Management Committee |
|
|
meeting a quorum is not present, the meeting, if convened upon the
requisition of members of the |
|
|
management Committee, shall lapse. In any other ease it shall stand adjourned to the same day
in the |
|
|
next week at the same time and place or to such other day and at
such other time and place as the |
|
|
management Committee may determine, and
if at the adjourned meeting a quorum not present within |
|
|
half an hour from the time appointed for the
meeting, the meeting shall lapse. |
|
|
|
| 15. |
(1) |
The
management may delegate any of its power to a sub committee consisting
of such members of |
|
|
affiliated societies the management committee thinks
fit. Any sub committee so
formed shall in the |
|
|
exercise of the powers so delegated conform to any
regulations that may be imposed on it by the |
|
|
Management committee. |
|
(2) |
A
sub committee may elect a Chairman of its meetings. If no such chairman is elected, or if at any |
|
|
meeting if the
Chairman is not present, within thirty minutes after the time appointed
for holding the |
|
|
meeting, the members present may choose one of their
number to be Chairman of the meeting. |
|
(3) |
A
sub committee may meet and adjourn as it thinks proper. Questions arising at any meeting shall be |
|
|
determined by a
majority of votes of the members present and, in the case of equality of
votes the |
|
|
question shall deemed to be decided in the negative. |
|
|
|
| 16. |
|
All acts done by any meeting of the management Committee or of a sub
committee or as any person |
|
|
acting as a member of the management
Committee shall, that it is afterwards
discovered that there |
|
|
was some defect in the appointment of any such
member of the Management Committee or person |
|
|
acting as aforesaid, or
that the members of the Management Committee or any of them were |
|
|
disqualified, be as valued as if every such person had been duly
appointed and was qualified to be a |
|
|
member of the Management Committee. |
|
|
|
| 17. |
|
A resolution in
writing signed by all members of the management Committee for the tune
being entitled |
|
|
to receive notice of a meeting of the management
Committee be as valid and effectual as if it had been |
|
|
passed at a
meeting of the management Committee duly convened and held. Any such resolution may |
|
|
consist of several documents in like form
each signed by one or more of the management Committee. |
|
|
|
|
|
ANNUAL GENERAL OR GENERAL MEETING |
|
|
|
| 18. |
|
The
first general meeting shall be held at such time, not being less than
one month nor more than three |
|
|
months after incorporation of the
association, and at such place the Management Committee may |
|
|
determine. |
|
|
|
| 19. |
(1) |
The
Annual General Meeting shall be held within three months of the close of
the financial year. |
|
(2) |
The,
business to be transacted at every Annual General Meeting shall be :- |
|
|
(a) |
Reading
of the minutes of the previous Annual General Meeting. |
|
|
(b) |
The
receiving of the management committee report and the statement of
income, expenditure, |
|
|
|
assets and liabilities and mortgages, charges and
securities affecting the property of the Association |
|
|
|
for the previous
year. |
|
|
(c) |
The
receiving of the Auditors report upon the books and accounts for the
preceding financial year. |
|
|
(d) |
The
appointment of an Auditor. |
|
|
(e) |
Notice of Motion shall only apply to amend, rescind or add to these rules
and shall be in the hands |
|
|
|
of the secretary six (6) weeks prior to the
Annual General Meeting and must be m accordance |
|
|
|
with rule (25). |
|
|
|
| 20. |
|
The
secretary shall convene a special general meeting :- |
|
(1) |
When
directed to do so by the Management Committee. |
|
(2) |
On the requisition in writing signed by not less than one half of the
members. Such requisition shall clearly |
|
|
state the reason why such special general meeting is being
convened and the nature of the business to be |
|
|
transacted thereat: or |
|
(3) |
On
being given a notice in writing of an intention to appeal against the
decision of the Management |
|
|
Committee to reject an appeal for membership
or to terminate the membership of any society. |
|
|
|
| 21. |
(1) |
At
any general meeting the number of members required to constitute a
quorum shall be half the number |
|
|
of members plus one. |
|
(2) |
No
business shall be transacted at any general meeting unless a quorum of
members is present at the |
|
|
time the meeting proceeds to business. |
|
(3) |
Each member shall be entitled to one vote each. For the purposes of voting at a general meeting each |
|
|
member shall
be represented by a person who - |
|
|
(a) |
Is
in turn a financial member of the member appointing the representative,
and |
|
|
(b) |
Is
appointed by the member in writing in the form annexed to this
constitution. |
|
(4) |
No
voting by way of proxy shall be allowed. |
|
(5) |
The Chairman may, with the consent of any meeting at which a quorum is
present (and shall if so |
|
|
directed by the meeting) adjourn the meeting from time
to time and from place to place,
but no business |
|
|
shall be transacted at any adjourned meeting other than
the business left unfinished at the meeting from |
|
|
which the adjournment
took place. When a meeting is adjourned for thirty days or more, notice of the |
|
|
adjourned meeting
shall be given as in the case of an original meeting. Save
as aforesaid it shall not be |
|
|
necessary to give any notice of an
adjournment or of the business to be transacted at an adjourned |
|
|
meeting. |
|
|
|
| 22. |
(1) |
The secretary shall convene all meetings of the Association by giving not
less than fourteen (14) days |
|
|
notice of any such meeting in writing to
the members of the Association (except in the case a special |
|
|
meeting
convened for the purpose of determining an appeal by a member as
outlined in (2) below and |
|
|
by advertising in the 'Poultry Birds & Fish" column of a major
Brisbane newspaper on the Saturday one |
|
|
week prior to the date of such a
meeting. |
|
(2) |
Notice of any meeting convened for the purpose of hearing and determining
the appeal of an applicant or |
|
|
member against the rejection or
termination of their membership by the Management Committee, shall |
|
|
be
given in writing, to the applicant or member concerned at least one
month prior to the date of such a |
|
|
meeting. Notice of such meeting shall clearly state the nature of the
business to be discussed thereat. |
|
|
Notice of such meeting shall be given by mail to all members of the Association
not less than fourteen |
|
|
(14) days prior to the date set down for such
meeting. |
|
|
|
| 23. |
|
Unless
otherwise provided by these rules, at every general meeting |
|
(1) |
The President shall preside as Chairman or if there is no President, or
if he / she is not present within |
|
|
thirty minutes after the time
appointed for the holding of the meeting or is
unwilling to act, the Vice |
|
|
President shall be the Chairman or if the
Vice President is not present or is unwilling to act then the |
|
|
members
present shall elect one of their number to be Chairman of the meeting. |
|
(2) |
The Chairman shall maintain order and conduct the meeting in a proper and orderly manner. |
|
(3) |
Every
question, matter or resolution shall be decided by a majority of votes. |
|
(4) |
At
every Annual General Meeting or Special Meeting, every member shall be
entitled to one (1) vote. |
|
|
In the case of an equity of votes, the Chairman shall have a second or
casting vote provided that no |
|
|
representative shall be entitled to vote
at any general meeting if the member they represent is not |
|
|
financial. |
|
(5) |
Voting
shall be by show of hands or a division of members unless not less one fifth of the members |
|
|
present demand a ballot, in which event
there shall be a secret ballot. In the event of a secret ballot two |
|
|
delegates shall be appointed to conduct
the ballot in such manner as the Chairman shall determine and |
|
|
the result
of the ballot as declared by the Chairman shall be deemed to be the
resolution of the meeting |
|
|
at which the ballot was demanded. |
|
(6) |
The secretary shall cause full and accurate minutes of all questions,
matters, resolutions and other |
|
|
proceedings of every Management Committee
meeting and general meeting to be entered in a book to |
|
|
be opened for
inspection at reasonable times by any financial member who previously
applies to the |
|
|
secretary for that inspection. For the purpose of ensuring the accuracy of recording such
minutes of |
|
|
every Management Committee meeting shall be signed by the
Chairman of that meeting or the Chairman |
|
|
of the next succeeding
Management Meeting verifying their accuracy. |
|
|
|
| 24. |
|
The
Management Committee may from time to time make temporarily, amend or
repeal by-laws, not |
|
|
inconsistent with these rules, for the internal
management of the Association and any by-law may be set |
|
|
aside by a
general meeting of members. If the Management Committee make temporarily, amend or |
|
|
repeal by-laws, the
reason justifying these changes be incorporated in the minutes of the meeting. |
|
|
|
|
|
ALTERATION OF RULES |
|
|
|
| 25. |
|
Subject
to the provisions of the Associations Incorporation Act 1981 - 1988
these Rules may be |
|
|
amended, rescinded or added to from time to time by a
special resolution carried at any general meeting; |
|
|
Provided that no such
amendment, rescission or addition shall be valid unless the same shall
have been |
|
|
previously submitted to and approved by the Director General,
Department Consumer Affairs, Brisbane. |
|
|
|
|
|
COMMON SEAL |
|
|
|
| 26. |
|
The Management Committee shall provide for a Common Seal and for its safe
custody. The Common |
|
|
Seal shall only be used by the authority of the Management Committee and
every instrument to which |
|
|
the seal is affixed shall be signed by a member of
the Management Committee and shall be |
|
|
countersigned by some other person
appointed by the Management Committee for the purpose. |
|
|
|
|
|
FUNDS AND ACCOUNT |
|
|
|
| 27. |
(1) |
The
funds of the Association shall be deposited in the name of the
Association in such band or |
|
|
permanent building society as the Management
Committee may from time to time direct. |
|
(2) |
Proper books of account will be kept and maintained either in written or
printed form in the English |
|
|
Language showing correctly the financial affair of the Association and
the particulars usually shown m |
|
|
books of a like nature. |
|
(3) |
All
monies shall be deposited as soon as practical after receipt thereof |
|
(4) |
All
amounts of $50 or over shall be paid by cheque, signed by any two of the
President, Secretary, |
|
|
Treasurer or any member authorised from time to
time by the Management Committee. |
|
(5) |
Cheques
shall be crossed 'not negotiable' except those in payment of wages,
allowances or petty cash, |
|
|
recoupments which may be opened. |
|
(6) |
The
Management Committee shall determine the amount of petty cash which
shall be kept on the imprest |
|
|
system. |
|
(7) |
All expenditure shall be approved or ratified at a Management Committee
meeting. |
|
(8) |
As
soon as practical after the end of each financial year, the Treasurer
shall cause to be prepared a |
|
|
statement containing particulars of |
|
|
(a) |
the
income and expenditure of the financial year just ended and |
|
|
(b) |
the
assets and liabilities of all mortgages, charges and securities
affecting the property of the |
|
|
|
Association at the close of that year. |
|
(9) |
All
such statements shall be examined by the Auditor who shall present
his/her report upon such audit to |
|
|
the Secretary prior to the holding of
the Annual General Meeting next following the financial year in |
|
|
respect
of which such audit was made |
|
(10) |
The
income and property of the Association whatsoever derived shall by used
and applied solely in |
|
|
promotion of its objectives and in the exercise of
its powers as set out herein and no portion thereof shall |
|
|
be
distributed, paid or transferred directly or indirectly by way of
dividend, bonus or otherwise by way |
|
|
of profit to or amongst the members
of the Association provided that nothing herein contained shall |
|
|
prevent
the payment in good faith of interest to any such member in respect of
moneys advanced by |
|
|
him/her to the Association or otherwise owing by the
Association to him/her or remuneration to any |
|
|
officers or servants of
the Association or to any
member of the Association or other person in return for |
|
|
any services
actually rendered to the Association provided further that nothing
herein contained shall be |
|
|
construed so as to prevent the payment or
repayment to any member of out of pocket expenses, money |
|
|
lent,
reasonable and proper charges for goods hired by the Association or
reasonable and proper rent |
|
|
for premised demised or let to the
Association. |
|
|
|
|
|
DOCUMENTS
AND PROPERTY |
|
|
|
| 28. |
|
The Management Committee shall provide for the safe custody of
books, documents, instruments of |
|
|
title, securities of the Association
and the real property of the Association. It shall be the duty of the |
|
|
Secretary to maintain a register of
the real property of the Association. |
|
|
|
|
|
FINANCIAL YEAR
|
|
|
|